Download the room reservation form
On the first floor, next to the copier, is the door to the Newport Room. This study/meeting room seats up to 4 people and also houses a public computer, but be aware that the computer is not print-capable.
Up on the second floor, there are 3 more study/meeting rooms: the Hale Room, the Andler Room, and the Yeoman’s Room. Hale seats 8 people, Yeoman’s seats 6 people, and Andler seats 2 people. Any of these 4 rooms are available for free to anyone who is not conducting a for-profit gathering. If you are in need of a space to conduct a for-profit gathering, each of these rooms may be reserved for a $25.00 dollar per day fee.
On the third floor, our ballroom can accommodate a crowd of up to 50 people. We charge $50.00 per day for use of the ballroom, unless you are a registered non-profit organization, in which case, you may use it for free. All rooms may be reserved for a time frame within the range of 1/2 hour after opening to 1/2 hour before closing. If you need a room for study or for a small meeting, or if you need a place to have a larger meeting or event, please call Richards Free Library at 603-863-3430 to reserve one of these rooms.
These rooms are available free of charge to Newport nonprofit organizations engaging in educational, cultural, or charitable activities or events, although donations to help with the upkeep of rooms are always welcome. Library sponsored events and activities are given priority.
The rooms are only available for use during normal library operating hours.
Rules Governing Use of Library Rooms
- The responsible person must be over 18 years of age and be a resident of Newport or have a Richards Free library card in good standing.
- Rooms may be reserved for no more than once a month by one organization. Exceptions to this rule may be approved by the Library Director.
- Reservations can be scheduled up to one month in advance.
- The Library reserves the right to cancel any reservation in case of emergencies.
- The Library reserves the right to revoke the use rooms at the discretion of the Library Director.
- Any organization renting a library room is responsible for letting it be known that their meetings or events are not endorsed by the Library.
- Rooms are only available during regular library hours.
- Rooms must be left clean and orderly.
- All rubbish must be removed.
- Furniture replaced to original position.
- Windows closed and locked.
- Floors swept or mopped if necessary.
- Bathroom cleaned if necessary.
- All lights turned off.
- Nothing may be attached to the walls of any meeting room.
- No alcoholic beverages may be served at non-library events.
- No smoking is allowed on library property.
- Groups or organizations using the library rooms are subject to all Library rules and may not disturb others.
- The Library must be notified as soon as possible of cancellations.
- The Library does not provide audio-visual equipment.
- Individuals must provide proof of a certificate of insurance before approval.
